A practical checklist to align goals, audience flow, and technical needs before day one of production.
Start with the guest journey
Before lighting plots or scenic sketches, define how guests arrive, gather, and leave. Map welcome moments, seating pace, and the one image you want people to remember.
Share date, venue, expected headcount, dress code energy, and any cultural or brand rules that should shape the room.
Lock creative intent early
Describe the mood in plain language: cinematic, intimate, grand, or editorial. Attach references and note what to avoid. This helps scenic, lighting, and content designers speak the same language.
Technical needs that prevent surprises
- Stage size, screen needs, and confidence monitors
- Audio priorities for speeches, live music, and walk-in tracks
- Power windows, load-in access, and overnight work rules
- Rehearsal slots for speakers, performers, and cue-to-cue
Decision owners and timelines
Assign one client-side decision owner for approvals. Confirm milestone dates for floor plan lock, content freeze, and final run of show. Calm timelines create better show days.
When this brief is clear, JAS Events can translate vision into scenic craft, lighting language, and show calling that feels seamless for guests and effortless for hosts.